Conditions of payment

1. The Agency shall issue an invoice for the fees and charges due, within 30 calendar days of the date:

of the decision of the Agency or Board of Appeal; or

when the service rendered ended; or

of withdrawal of an application; or

of any other event leading to cessation of processing of an application.

2. The invoice shall detail:

the number of hour spent by the Agency; and

where relevant, the costs charged per NSA responsible. These shall be specified in relation to task and time spent or in form of fixed rates applied to the processing of the national part of the application.

3. The NSAs shall provide the Agency with a statement of costs for their contribution to be included in the invoice issued by the Agency, at the latest when the Agency requests it. The statement of costs shall detail how these costs have been calculated.

4. Payment of the fees and charges shall be denominated and payable in euro.

5. The Agency shall notify applicants of the decision and issue the invoice via the one-stop shop referred to in Article 12 of Regulation (EU) 2016/796.

6. The Agency may invoice interim amounts every 6 months.

7. Payment of the fees and charges shall be made by means of transfer to the Agency's bank account indicated for that purpose.

8. Applicants shall ensure that the Agency receives payment of the amounts due, including any bank charges related to that payment, within 60 calendar days from the date of notification of the invoice.

9. Where the applicant is a small or medium-sized enterprise, the Agency shall take into account requests for a reasonable extension of the time limit for payment and payment by instalments.

For the purposes of this Regulation, small or medium-sized enterprise means an enterprise which employs fewer than 250 persons and which has an annual turnover not exceeding EUR 50 million or an annual balance sheet total not exceeding EUR 43 million.

10. NSAs shall receive reimbursement of cost incurred for processing the national part of the applications within the deadlines referred to in paragraphs 8 and 9.

COMMISSION IMPLEMENTING REGULATION (EU) 2018/764 of 2 May 2018 on the fees and charges payable to the European Union Agency for Railways and their conditions of payment